Enterprise Documents

Catalogue of City Enterprise Systems (In accordance with Government Code 6270.5 (SB 272))

Which Enterprise Systems Are Covered by SB 272

Governor Brown approved SB 272 in October 2015, adding section 6270.5 to the California Public Records Act (the “Act,” Government Code Sections 6250-6276.48). Section 6270.5 defines an enterprise system as a software application or computer system that collects, stores, exchanges, and analyzes information that the agency uses that is (1) a multi-departmental system or system that contains information collected about the public and (2) a system of record. A system of record means a system that serves as an original source of data within an agency. Stated plainly, SB 272 requires local agencies to create a catalog of multi-departmental systems or systems containing information about the public that store original records and post the catalog on their agency website.

Which Systems Are Excluded

Enterprise systems do not include cybersecurity systems, infrastructure and mechanical control systems, or information that would reveal vulnerabilities to, or otherwise increase the potential for an attack on, a public agency’s IT system. Additionally, section 6270.5 does not automatically require disclosure of the specific records that the IT systems collect, store, exchange or analyze, however, the Act’s other provisions pertaining to disclosure of such records still apply

The City of Colfax Uses The Following Enterprise Documents

Tyler Technologies

Product: Fund Balance Utility Billing
Purpose: Produces invoices & records payments for sewer services
Data Type: Customer information and payment history
Data Custodian: City Administration Department
Frequency Collected: As processed
Frequency Updated: As processed

Tyler Technologies

Product: Fund Balance Business Licensing
Purpose: Produces business licenses
Data Type: Owner information, business types, payment history, business license status
Data Custodian: City Administration Department
Frequency Collected: With a new application
Frequency Updated: Yearly